Financial & Other Important Deadlines

All Xperitas participants must be paid in full by the required deadline to participate. Xperitas only sends individual invoices by email for the final program payment. For all other payments, please adhere to the payment schedule that pertains to your program.

Payments can be made online with a credit card on a participant's Xperitas portal. Instructions are sent with enrollment confirmation. Checks or money orders can be made payable to Xperitas and sent to our office. Write the participant's name, school (if applicable) and destination on each payment. Mailed payments must be postmarked by the payment deadline. Xperitas cannot accept postdated checks. All postdated checks will be returned immediately.

Billing and Payments: Xperitas will email a bill for the final payment approximately three weeks before it is due. For all other payments please refer to this schedule. A payment reminder will be sent to you via email a week before a scheduled payment is due. Payments can be made by credit/debit card via the Xperitas portal or by check or money order payable to Xperitas.

Please reference Important Information and Other Important Deadlines located further down this page to review important payment information, such as late fees and bounced checks.

Billing and Payments: Xperitas will email a bill for the final payment approximately three weeks before it is due. For all other payments please refer to this schedule. A payment reminder will be sent to you via email a week before a scheduled payment is due. Payments can be made by credit/debit card via the Xperitas portal or by check or money order payable to Xperitas.

Please reference Important Information and Other Important Deadlines located further down this page to review important payment information, such as late fees and bounced checks.

*If a program application comes in after the final enrollment deadline, the family stay application is due one week from program application acceptance.

Billing and Payments: Xperitas will email a bill for the final payment approximately three weeks before it is due. For all other payments please refer to this schedule. A payment reminder will be sent to you via email a week before a scheduled payment is due. Payments can be made by credit/debit card via the Xperitas portal or by check or money order payable to Xperitas.

Please reference Important Information and Other Important Deadlines located further down this page to review important payment information, such as late fees and bounced checks.

Billing and Payments: Xperitas will email a bill for the final payment approximately three weeks before it is due. For all other payments please refer to this schedule. A payment reminder will be sent to you via email a week before a scheduled payment is due. Payments can be made by credit/debit card via the Xperitas portal or by check or money order payable to Xperitas.

Please reference Important Information and Other Important Deadlines located further down this page to review important payment information, such as late fees and bounced checks.

*If a program application comes in after the final enrollment deadline, the family stay application is due one week from program application acceptance.

Xperitas uses the U.S. State Department Travel Advisory system to determine if a region or country is safe for travel.  Travel advisory levels range from 1 to 4, with 1 indicating “exercise normal precautions” and 4 indicating “do not travel”. Leading up to a group’s departure, if the U.S. Department of State elevates the travel advisory level of a region or destination on your itinerary to a level 3 or 4, Xperitas reserves the right to cancel travel to these regions and destinations. This includes travel advisory level changes due to unforeseeable world events, such as terrorism, violence, natural disasters and pandemics. Travel restrictions or bans issued by the destination government, including Tribal Governments, would be subject to the same cancellation policy.

When cancellations are initiated by either Xperitas, the group leader, the school administration or district due to a State Department advisory level change or destination government restrictions, Xperitas will work with group leaders to modify the itinerary/destination. These changes may result in additional charges. If the program cannot be modified and is cancelled, regardless of the time of cancellation, Xperitas will do everything in its power to work with the airline and other vendors to obtain the greatest refund possible. Please note that the amount of the refund will be reduced by any air and land arrangements that we are unable to recover at the time of cancellation and by the administrative fee (see schedules below) that covers organizational resources used in the planning of your language/cultural immersion program.  

Please note: Xperitas does not offer cancel-for-any-reason insurance. All travelers who would like trip cancellation insurance for non-medical reasons are encouraged to purchase additional travel insurance independently. 

Cancellations: Any cancellation made through October 1, 2024 will receive a full refund minus a $100 administrative fee. Cancellations made after this date will be calculated on an individual basis at the time of cancellation and follow the schedule and terms below.

Based on availability, canceled participants may re-enroll by submitting any missing payments plus a $40 fee and any applicable changes in airline costs. Payment must be made by cashier's check or money order. 

Cancellations: Any cancellation made through October 15, 2024 will receive a full refund minus a $100 administrative fee. Cancellations made after this date will be calculated on an individual basis at the time of cancellation and follow the schedule and terms below.

Based on availability, canceled participants may re-enroll by submitting any missing payments plus a $40 fee and any applicable changes in airline costs. Payment must be made by cashier's check or money order. 

Cancellations: Any cancellation made through October 1, 2025 will receive a full refund minus a $100 administrative fee. Cancellations made after this date will be calculated on an individual basis at the time of cancellation and follow the schedule and terms below.

Based on availability, canceled participants may re-enroll by submitting any missing payments plus a $40 fee and any applicable changes in airline costs. Payment must be made by cashier's check or money order. 

Cancellations: Any cancellation made through October 15, 2025 will receive a full refund minus a $100 administrative fee. Cancellations made after this date will be calculated on an individual basis at the time of cancellation and follow the schedule and terms below.

Based on availability, canceled participants may re-enroll by submitting any missing payments plus a $40 fee and any applicable changes in airline costs. Payment must be made by cashier's check or money order.