Payment Schedule
Deadlines for 2023 Travelers
Financial & Other Important Deadlines
All Xperitas participants must be paid in full by the required deadline to participate. Xperitas only sends individual invoices by email for the final program payment. For all other payments, please adhere to the payment schedule that pertains to your program.
Payments can be made online with a credit card or by ACH, on a participant's Xperitas portal. Instructions are sent with enrollment confirmation. Checks or money orders can be made payable to Xperitas and sent to our office. Write the participant's name, school (if applicable) and destination on each payment. Mailed payments must be postmarked by the payment deadline. Xperitas cannot accept postdated checks. All postdated checks will be returned immediately.
2023 Spring Programs Payment Schedule
Programs departing in March and April
| Date | Action | Cost | Notes |
|---|---|---|---|
| June 15 | Early Bird deadline | $500 | Register by June 15th and receive a $200 Early Bird Discount |
| October 1 | Final enrollment deadline | $500 deposit due at time of enrollment | No payment due for Early Bird registrants |
| November 1 | 1st Program Payment | $800 | |
| December 1 | 2nd Program Payment | $800 | |
| January 15 | Final Program Payment | Final balance due |
2023 Summer Programs Payment Schedule
Programs departing May - August
| Date | Action | Cost | Notes |
|---|---|---|---|
| June 15 | Early Bird deadline | $500 deposit | Register by June 15th and receive a $200 Early Bird Discount |
| October 15 | Final enrollment deadline | $500 deposit | No payment due for Early Bird registrants |
| November 15 | 1st Program Payment | $1,000 | |
| January 15 | 2nd Program Payment | $1,000 | |
| March 15 | Final Program Payment | Final balance due |
*If a program application comes in after the final enrollment deadline, the family stay application is due one week from program application acceptance.
*This fee is to help cover the cost of organizational resources incurred in the planning of the language/cultural immersion experience
Other Important Information
Automated Payment Plan
Xperitas offers monthly automated payments. This is an easy and effortless way to make sure that participants are up to date with program payments! Participants can select to enroll in automated payments during the application process, as long as they do so prior to June 15. Automated payments begin on July 10th and will continue to occur on the 10th of each month until the month that the final balance is due. If participants select this plan, they will have paid $2,900 by the time that their final program balance is due. Participants will only need to pay the final balance due for the program (via the Xperitas portal or by check) when they receive their final bill via email. If you have any further questions, please contact registration@xperitas.org
Late Registration Fees
A $40 fee will be assessed for deposits and/or applications received after the final enrollment deadline. Late enrollment can not be guaranteed for all programs; contact us for more information.
Late & Missing Payments
Payments postmarked after the published deadline incur a $40 fee. Xperitas reserves the right to cancel participants missing a payment two weeks after the deadline. Published cancellation fees will apply.
Returned Checks
Checks that are returned to Xperitas unpaid by the bank carry a $40 fee. All subsequent payments must be in the form of a cashier’s check or money order.
Cancellations
Re-enrollment
Based on availability, cancelled participants may re-enroll by submitting any missing payments plus a $40 fee and any applicable changes in airline costs. Payment must be made by cashier’s check or money order.
Other Important Deadlines
Financial Aid
Financial Aid applications for 2023 Spring and Summer programs are due on October 15, 2022.
Applications that are incomplete or submitted after the due date will not be considered.
Family Stay Applications
Family Stay applications* (if applicable) for 2023 Spring and Summer programs are due on November 1, 2022.
*If program application comes in after application deadline, Family Stay application is due one week from program acceptance
Passport Submission
- Submit passport information and copy of passport for Spring 2023 programs via the Xperitas portal by December 1, 2022.
- Submit passport information and copy of passport for Summer 2023 programs via the Xperitas portal by February 1, 2023.
Applications that are incomplete or submitted after the due date will incur a $40 late fee.