GAPP Planning

We can help with your program’s logistics, anything from booking group flights to adding a touring component to your program. We can arrange lodging, transportation, guided tours, meals, and other activities. Our goal is to help you create the most wonderful experience possible for your students.

Xperitas can coordinate credit card and debit card payments online through our Xperitas participant portal. Xperitas accepts Visa, MasterCard, American Express, Discover cards.

Payments can also be made by check or money order mailed to Xperitas. Checks or money orders should be made payable to Xperitas and have the participant's name, school and destination written on each payment.

All Xperitas participants automatically have medical coverage, subject to certain exclusions, for accidents and illness while on their program. Additional insurance benefits and/or higher limits may also be purchased. Xperitas does not offer cancel-for-any-reason insurance. All travelers who would like trip cancellation insurance for non-medical reasons are encouraged to purchase additional travel insurance independently.

Xperitas has general liability insurance that covers bodily injury, property damage, and personal & advertising injury (defamation). Leaders are insureds for their acts as employees and volunteers, except when these circumstances arise out of their sole negligence or willful misconduct. Leaders are considered either an employee or volunteer.  

Xperitas staff are on call 24/7 while participants are traveling. After office hours (Monday-Friday 8:30-4:30 pm CST), an on-call phone number is available to all group leaders and parents and is answered by Xperitas staff.

Xperitas also provides support through our in-country partners to ensure that any immediate needs can efficiently be handled on-site.

Please see our cancellation schedule, refund policy, and information regarding cancellations due to unforeseeable world events.  

Xperitas is a nonprofit educational organization committed to making our short-term immersion travel programs accessible to as many students as possible. We provide meaningful financial aid on a “needs based” sliding scale to create equitable access. Over the past decade we have dedicated over a million dollars to financial aid, scholarship and classroom grant programs.

Learn more about our Financial Aid program for the students who travel with us.

Xperitas is committed to helping students achieve their goals through merit-based scholarship programs. Learn more about the scholarship opportunities we offer to students who travel with us.

Xperitas has partnered with Grounds for Change, a provider of fair trade, organic coffee for fundraising activities. The fundraiser is open to any enrolled student participating in an Xperitas language immersion or GAPP supported program. 

See our Fundraising page for more information.

With our special online tool My Travel Fund, generous family and friends can quickly and easily submit gift payments and donations that directly toward a student’s Xperitas  or GAPP supported program.

Fifty years of coordinating language and cultural immersion travel programs has given us a little insight into student success. We are happy to share our resource library with our teacher partners to ensure a successful language and cultural exchange.

Examples of materials we offer:

Travel Prep: Tips for Student Success
Contains packing lists/tips, timelines, money/budget, cultural exchange preparation, navigating the family stay.

Exploration Packet: Germany
Contains worksheets for commonly used vocabulary/phrases in a variety of situations, cultural exchange reflection exercises.

At Xperitas, we care about the teachers that entrust their student group travel to us. We provide additional benefits to make sure teachers are supported when taking students abroad. Xperitas also offers rewards for teachers who travel on our immersion programs and invite others to join the Xperitas family of traveling teachers. Learn more about how we support our teacher partners.

In addition, Xperitas holds their annual Global Leaders Conference (GLC) in Minneapolis. The focus of the weekend is planning and preparation for their upcoming Xperitas language immersion program or GAPP support experience.