Kids at the Brandenburg Gate

GAPP Planning

Support Services for Organizing Group Exchange Programs to Germany

Xperitas is committed to helping students reach their German language and intercultural learning goals during their immersion programs abroad. We offer flexible levels of support for teachers organizing GAPP group exchange programs and can assist you with your GAPP planning as much or as little as you need.

There are many benefits to working with a nonprofit organization, like Xperitas, whose primary focus for over 50 years has been student language immersion travel and whose mission is to support World Language teachers, enabling them to provide students with the most rewarding intercultural experience possible!

Student group at a train station

Support for Groups Organizing Exchange Programs to Germany

Xperitas offers exceptional support for GAPP programs and other exchange programs with German partner schools.  Our commitment to fostering intercultural understanding and language immersion extends to all aspects of your exchange journey. We provide comprehensive support tailored to your specific requirements, ensuring that your students have the most enriching and unforgettable experiences abroad. With over 50 years of expertise in student language immersion travel, Xperitas is your trusted partner in creating meaningful connections and lifelong memories. Join us in expanding horizons and building bridges through diverse exchange programs with Germany and beyond.

NEW FOR TRAVEL IN 2025: XPERITAS SUPPORTS YOUR GERMAN EXCHANGE PROGRAM WITH A NEW $1000 TRAVEL GRANT!

Teacher's Choice: Decide How to Use your $1000 Grant with 10+ students – Student discount, Scholarships, Activities, or More!

Planning your language immersion program just got even more exciting! With our special travel grant, leaders who organize a private family stay will benefit from a $1000 travel grant if the group has 10 students or more. This grant empowers teachers to decide how to allocate funds – whether it's through scholarships for individual students or across the board for all students, or funding memorable activities in-country and enhancing the overall program experience. To explore possibilities and learn more about maximizing this fantastic opportunity, don't hesitate to reach out to Hanna Edwards at Hanna@xperitas.org

Planning Support for Exchange Programs with German Partner Schools

No two exchange programs are the same! Our experienced program management team can assist you in putting together a travel package that is tailored to your needs.

Customized Logistics Planning

We can help with your program’s logistics, anything from booking group flights to adding a touring component to your program. We can arrange lodging, transportation, guided tours, meals, and other activities. Our goal is to help you create the most wonderful experience possible for your students.

Online Registration & Secure Payment Handling

Xperitas can coordinate credit card and debit card payments online through our Xperitas participant portal. Xperitas accepts Visa, MasterCard, American Express, Discover cards.

Payments can also be made by check or money order mailed to Xperitas. Checks or money orders should be made payable to Xperitas and have the participant's name, school and destination written on each payment.

Necessary Traveler Insurances

All Xperitas participants automatically have medical coverage, subject to certain exclusions, for accidents and illness while on their program. Additional insurance benefits and/or higher limits may also be purchased. Xperitas does not offer cancel-for-any-reason insurance. All travelers who would like trip cancellation insurance for non-medical reasons are encouraged to purchase additional travel insurance independently.

Liability Insurance for Leaders

Xperitas has general liability insurance that covers bodily injury, property damage, and personal & advertising injury (defamation). Leaders are insureds for their acts as employees and volunteers, except when these circumstances arise out of their sole negligence or willful misconduct. Leaders are considered either an employee or volunteer.  

24/7 Emergency Support

Xperitas staff are on call 24/7 while participants are traveling. After office hours (Monday-Friday 8:30-4:30 pm CST), an on-call phone number is available to all group leaders and parents and is answered by Xperitas staff.

Xperitas also provides support through our in-country partners to ensure that any immediate needs can efficiently be handled on-site.

Clear Cancellation Policies

Please see our cancellation schedule, refund policy, and information regarding cancellations due to unforeseeable world events.  

Financial Aid

Xperitas is a nonprofit educational organization committed to making our short-term immersion travel programs accessible to as many students as possible. We provide meaningful financial aid on a “needs based” sliding scale to create equitable access. Over the past decade we have dedicated over a million dollars to financial aid, scholarship and classroom grant programs.

Learn more about our Financial Aid program for the students who travel with us.

Scholarships

Xperitas is committed to helping students achieve their goals through merit-based scholarship programs. Learn more about the scholarship opportunities we offer to students who travel with us.

Turn-key Fundraising

Xperitas has partnered with Grounds for Change, a provider of fair trade, organic coffee for fundraising activities. The fundraiser is open to any enrolled student participating in an Xperitas language immersion or GAPP supported program. 

See our Fundraising page for more information.

Gifting Accounts

With our special online tool My Travel Fund, generous family and friends can quickly and easily submit gift payments and donations that directly toward a student’s Xperitas  or GAPP supported program.

Preparation Activities

Fifty years of coordinating language and cultural immersion travel programs has given us a little insight into student success. We are happy to share our resource library with our teacher partners to ensure a successful language and cultural exchange.

Examples of materials we offer:

Travel Prep: Tips for Student Success
Contains packing lists/tips, timelines, money/budget, cultural exchange preparation, navigating the family stay.

Exploration Packet: Germany
Contains worksheets for commonly used vocabulary/phrases in a variety of situations, cultural exchange reflection exercises.

Teacher Support

At Xperitas, we care about the teachers that entrust their student group travel to us. We provide additional benefits to make sure teachers are supported when taking students abroad. Xperitas also offers rewards for teachers who travel on our immersion programs and invite others to join the Xperitas family of traveling teachers. Learn more about how we support our teacher partners.

In addition, Xperitas holds their annual Global Leaders Conference (GLC) in Minneapolis. The focus of the weekend is planning and preparation for their upcoming Xperitas language immersion program or GAPP support experience.

Increase Program Accessibility

Added value to offer students & student families

Xperitas is the brainchild of world language teachers from Minneapolis, MN, Jim Phelan and Bob and Edie Green. Since 1972, we have been providing teachers and their students with educational language and cultural immersion experiences.

Xperitas is a nonprofit organization whose mission is to expand opportunities for language immersion to all students. Over the past decade, we have awarded over a million dollars in financial aid, scholarships, and grants. When you use Xperitas to support your GAPP or other language immersion program, your participants are eligible to apply for our Financial Aid Program and merit-based Scholarship opportunities!

We are also a proud partner of the American Association of Teachers of German.

 

Students at the Berlin Wall
Person jumping for joy

Stress-free GAPP Planning

Learn how we help teachers navigate today's more complicated travel coordination and add value for all travelers.

What others are saying . . .

"Having a partner to handle so much of the organizational work and mitigate so much of the risk, whether it be related to handling the money, matters of insurance and liability, or solving problems should something go wrong in Germany, takes away a lot of headaches and worry."

Patrick Quinn

Ladue Horton Watkins High School, St. Louis, MO

Student with host family